FAQ’s
What time can I access the facility?
You may access the facility as early as 12:00pm on the day of your wedding.
What does the venue rental price include?
The rental price includes three areas of our facility: the outdoor ceremony site, the bar & patio (which is great for cocktail hours), and the reception room. The ceremony site includes our white ceremony chairs and a unity table. For the reception, we include tables, chairs, house linen, house centerpieces, dance floor, up-lighting, set-up, and clean-up.
Are linens are included in the rental?
Yes! We offer black, ivory, or white floor length linen, and black, ivory, or white linen napkins. Other floor length linen is available upon request.
Are centerpieces are included in the rental?
Yes! You can bring in your own centerpieces, or we have three different house centerpieces to choose from:
Option 1: Hurricane vase with a white candle on an 8-inch round mirror.
Option 2: Three Cylinder vases filled with water and floating candles. (Vases are different heights)
Option 3: Assorted Lanterns. (Lanterns are different sizes, colors, and styles.) Limited quantity available.
Are candles allowed inside the reception room?
Yes! Candles are allowed if the flame is contained.
What is the max capacity of your venue?
The max capacity of our reception room is 200. The bar and patio area provides additional seating for 100.
Am I able to hire an outside caterer?
No, we have a top-rated in-house catering department with our own executive chef. We can design custom meals to meet any pallet!
Are we allowed bring in our own alcohol?
Our venue is licensed through TABC; therefore, we do not allow outside alcohol to be brought in. We have a full-service bar that offers a large variety of beverages. We have cash bar and open bar packages, and we can offer customizable signature drinks as well!
Do I have to use your preferred vendors, or can I bring in my own?
Olympia Hills has a preferred vendor’s list. If you choose to not go through our preferred vendors, each vendor will need to be approved by the Director of Food & Beverage – Katie Rein, or the Food & Beverage Manager – Mallory Tidwell. All outside vendors must be insured. (Excludes officiants).
How early can vendors arrive to set-up?
Vendors may arrive by 12:00 pm the day of the event. If additional set-up time is needed, you can purchase additional set-up time at $100/ hour.
What is the backup for inclement weather?
If there is inclement weather, the ceremony can be moved in the reception room, and we have an iron arch we will bring inside. If the ceremony needs to be moved into the reception room, we have to be notified no later than 2 hours before the ceremony start time.
If the head count is under 125 guests, we have the option to partition the reception room in half. The ceremony would be set up in one half of the reception room, and all the reception tables would be set up on the opposite side. After the ceremony, guests would have access to the foyer and bar and patio for the cocktail hour. During the cocktail hour, Olympia Hills staff will open the partition and move the tables in place so the entire reception room would be available for the reception. Depending on the headcount, the process to flip the room takes approximately 15 minutes.
Do you allow sparklers for the grand exit?
Yes, we allow sparklers for the exit!
Do you offer a day of coordinator?
No. Olympia Hills provides staffing that will manage the facility and oversee all catering and bar operations during your event. A day of coordinator is not included in the facility rental.
Do you require a day of coordinator?
Yes, Olympia Hills requires a day-of coordinator for all weddings. The coordinator must be insured and provide proof of insurance. For a list of our approved coordinators, please refer to the coordination section on our preferred vendors list. If you choose to go with a coordinator not our approved list, prior to booking the coordinator, the coordinator must be approved by the Director of Food & Beverage – Katie Rein, or the Food & Beverage Manager – Mallory Tidwell.
What is the deposit?
To lock in the date, we require a non-refundable deposit of $1,000.00, as well as the signed contract.
Do you require a damage deposit?
No. However, the client on the contract will be responsible if there is excessive damage to the facility.
Does the golf course close the day of my wedding?
No, the course does not close its operations on wedding days. If you are interested, we do have options to buy out the golf course. Contact Katie, or Mallory for further information.